Safeguarding Children and Vulnerable People Policy

Policy Statement

Applicable to all CALF-Events executed within museums and cultural Partners spaces

Effective June 2025 – Reviewed Annually

CALF-Events CIC abides by the duty of care to safeguard and promote the welfare of children and
young people and is committed to safeguarding practices that reflects statutory responsibilities,
government guidance and complies with best practice requirements.

• We recognise the welfare of children is paramount in all the work we do and in all the decisions
  we take
• All children, regardless of age, disability, gender reassignment, race, religion or belief, sex,
  or sexual orientation have an equal right to protection from all types of harm or abuse
• Some children are additionally vulnerable because of the impact of previous experiences, their
  level of dependency, communication needs or other issues
• Working in partnership with children, young people, their parents, carers and other agencies is
  essential in promoting young people’s welfare.

Purpose
CALF-Events CIC will:

• Protect children and young people who receive CALF-Events CIC’s services from harm. This
  includes the children of adults who use our services.
• Provide staff and volunteers, as well as children and young people and their families, with the
  overarching principles that guide our approach to child protection.
  This policy applies to anyone working on behalf of CALF-Events CIC, including senior managers and
  the board of trustees, coordinators, paid freelance artists staff, volunteers, and sessional
  workers. Failure to comply with the policy and related procedures will be addressed without delay
  and may ultimately result in dismissal/exclusion from the organisation.

Definitions
The Children Act 1989 definition of a child is: anyone who has not yet reached their 18th birthday,
even if they are living independently, are a member of the armed forces or are in hospital.

Adult at Risk:

• An adult who has needs for care and support (whether or not the authority is meeting any of
  those needs),
• is experiencing, or is at risk of, abuse or neglect, and
• as a result of those needs is unable to protect himself or herself against the abuse or neglect
  or
  the risk of it.

Child and Adult Abuse:
Children and adults may be vulnerable to neglect and abuse or exploitation from within their family
and from individuals they come across in their daily lives. There are four main categories of
abuse, which are: sexual, physical, emotional abuse, and neglect. It is important to be aware of
more specific types of abuse that fall within these categories. They are:

• Bullying and cyberbullying
• Child sexual exploitation
• Child Criminal exploitation
• Child trafficking
• Domestic abuse
• Female genital mutilation
• Grooming
• Historical abuse
• Online abuse

Safeguarding children:
Safeguarding children is defined in Working Together to Safeguard Children 2023 as:

• providing help and support to meet the needs of children as soon as problems emerge
• protecting children from maltreatment, whether that is within or outside the home, including
  online
• preventing impairment of children’s mental and physical health or development
• ensuring that children grow up in circumstances consistent with the provision of safe and
  effective care
• promoting the upbringing of children with their birth parents, or otherwise their family network
  through a kinship care arrangement, whenever possible and where this is in the best interests of
  the children
• taking action to enable all children to have the best outcomes in line with the outcomes set out
  in the Children’s Social Care National Framework.

Legal Framework:
This policy has been drawn up on the basis of legislation, policy and guidance that seeks to
protect children in England. A summary of the key legislation is available from
nspcc.org.uk/learning.

CALF-Events CIC will have in place arrangements that reflect the importance of safeguarding and
promoting the welfare of children and young people as well as vulnerable adults.

The Prevent duty:

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CALFEvents CIC Company House Reg No. 16227049 Calfe.events@gmail.com

Some organisations in England, Scotland and Wales have a duty, as a specified authority under
section 26 of the Counterterrorism and Security Act 2015, to identify vulnerable children and young
people and prevent them from being drawn into terrorism. This is known as the Prevent duty. These
organisations include:

• Schools
• Registered childcare providers
• Local authorities
• Police
• Prisons and probation services
• NHS trusts and foundations.
• Other organisations may also have Prevent duties if they perform delegated local authority
  functions.
  Children can be exposed to different views and receive information from various sources. Some of
  these views may be considered radical or extreme.

Radicalisation:
Radicalisation is the process through which a person comes to support or be involved in extremist
ideologies. It can result in a person becoming drawn into terrorism and is in itself a form of
harm.

Extremism:
Extremism is vocal or active opposition to fundamental British values, including democracy, the
rule of law, individual liberty and mutual respect and tolerance of different faiths and beliefs.

Training and Awareness
CALF-Events CIC will ensure an that all members of its community including trustees, advisers,
members, partners, artists, and volunteers engage in an appropriate level of safeguarding training
that enables them to:

• have knowledge of CALF-Events CIC’s Safeguarding Policy
• understand dignity and respect when working with children and vulnerable persons
• understand what safeguarding is and their role in safeguarding children and vulnerable
  persons
• recognise a child or person potentially in need of safeguarding and take action
• understand how to report a safeguarding concern.
  All members of the CALF-Events CIC community must engage in Level 1 training at a minimum.
  Trustees, advisors, and those who regularly work with children, young people and their families
  should engage in level 2 safeguarding training.
  Free Level 1 training can be accessed at any of the following online organisations:
• https://www.escb.co.uk/learning-and-development/safeguarding-children-level-1-basic-
  awareness/

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• https://freecoursesinengland.co.uk/understanding-safeguarding-and-prevent/
• https://www.virtual-college.co.uk/free-courses/learning-from-serious-case-reviews
  Trustees and advisors will also engage in Level 2 training or higher. Partners and artistes who
  require Level two training must do so at their own expense. CALF-Events CIC Community members who
  access and can provide evidence of appropriate training from other providers will not need to
  repeat the training provided it is current.
  CALF-Events CIC will endeavour to ensure that all training is up to date and repeated at
  appropriate intervals. In addition, short verbal and written briefings will be used to ensure that
  all members of the community are kept up to date with safeguarding matters.

Confidentiality and Information Sharing
CALF-Events CIC expects all its members, volunteers and trustees to maintain confidentiality.
Information will only be shared in line with the General Data Protection Regulations (GDPR) and
Data Protection. However, information should be shared with the Local Authority if a child is
deemed to be at risk of harm or contact the police if they are in immediate danger, or a crime has
been committed. For further guidance on information sharing and safeguarding see CALF-Events CIC
Communications and Data Protection Policy.
Recording and Record Keeping:
Written record must be kept about any concern safeguarding concerns. These must include details of
the persons involved, the nature of the concern and the actions taken, decision made and why they
were made.
All records must be signed and dated. All records must be securely and confidentially stored in
line with the organisation’s policy and General Data Protection Regulations (GDPR).

Safer Recruitment
CALF-Events CIC is committed to safe employment and safe recruitment practices, that reduce the
risk of harm to children from people unsuitable to work with them or have contact with them.
CALF-Events CIC has procedures that cover the appointment of its trustees, advisors, artists and
volunteers. CALF- Events CIC will ensure that every interview panel has at least one member who has
had safer recruitment training.

Use of Mobile Phones, Social Media and other Digital Technology
All members, artists, trustees and volunteers should be aware of CALF-Events CIC’s policy and
procedures regarding the use of mobile phones, social media and any digital technology. They should
give due regards to the organisation’s code of conduct and understand that it is unlawful to
photograph children and young people without the explicit consent of the person with parental
responsibilities.
Whistleblowing
It is important that people within CALF-Events CIC have the confidence to come forward to speak or
act if they are unhappy with anything. Whistle blowing occurs when a person raises a concern about
dangerous or illegal activity, or any wrong- doing within their organisation. This includes
concerns about another employee or volunteer. There is also a requirement by CALF-Events CIC to
protect whistleblowers.

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This policy must be read in conjunction with other supporting policies including:

• CALF-Events CIC Safer Recruitment and Selection Policy
• CALF-Events CIC Communications and Data Protection Policy
• CALF-Events CIC Mobile Phones, Social Media and Digital Technology Policy
• CALF-Events CIC Whistleblowing Policy
• CALF-Events CIC Code of Conduct